Executive Administrator

What We're Looking For:
Barge Design Solutions is seeking an Executive Administrator to support the Sr. Executive Administrator to the CEO. This individual will also work closely with the other members of the Executive Team, performing a variety of administrative tasks that provide solutions for needs that arise unpredictably while providing seamless services for leadership and employees. In addition, this role may perform responsibilities in a department or group providing overall leadership and professional services. This role provides critical support in elevating the overall client and employee experience.

Responsibilities:

• Provides a variety of detailed administrative services for the Sr. Executive Administrator and other members of the Executive Team including managing very active calendars, commitments, travel arrangements, materials for various meetings and events, processing expense reports, etc. Communicates directly, and on behalf of the Executive Team, with Board members, external clients, elected officials, and others.
• Researches, prioritizes, and follows up on incoming issues and concerns including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Assists in coordinating agendas for various leadership team meetings and off-sites. Plans, arranges cadence, and participates as a member in various leadership meetings.
• Guides event planning and logistics activities for large events, conference calls, and meetings. Activities include scheduling, preparing agendas, activities, arranging cadence, ordering food and supplies, technical assistance to include A/V support, vendor, and guest coordination for the events. Provides full execution of plans and wrap up activities as needed for each event.
• Facilitates executional approaches on initiatives with various Center/ business services projects. Provides recommendations and direction for achieving goals. Creates various documents, processes, and communications based on gathering and reviewing information and data.
• Champions various initiatives on behalf of leadership, with a strong ability to create a collaborative and cohesive team. Assists with managing and supporting engagement and recognition initiatives.
• Performs document creation and production, proofreading, editing, formatting, and other activities as defined at the Specialist level.
• Performs other duties as requested/ assigned.

Education & Experience Qualifications:

• 4 year degree in business administration, accounting, business management, marketing, communications, with 6 years of relevant office or business administration experience. Other relevant combination of education and/ or experience may also be considered.
• Professional maturity with the ability to demonstrate professionalism in action, word, and presence.
• Demonstrated success prioritizing and organizing information and needs on behalf of self and others.
• Strong interpersonal skills and the ability to build relationships with stakeholders, employees, clients, and vendors.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and employee response.
• Strong knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and other programs and platforms frequently used in this role.
• Ability to support the office team by championing an uplifting environment with a positive attitude.
• Demonstrated ability to work in a fluid environment with demonstrated success identifying resourceful solutions.

Why join us?

Barge Design Solutions, Inc., is an engineering and architecture firm with diverse in-house multidisciplinary practice areas. The employee-owned company is more than 550+ people strong and serves clients nationwide from multiple U.S. locations. Barge is ranked on Engineering News-Record (ENR)'s Top 500 Design Firms and Architectural Record's Top 300 Architecture Firms and is a certified Great Place To Work®.

Our primary purpose for being in business is ultimately to create a better life by unleashing the potential of our people, clients and communities. This purpose is supported by our company's core values because at the end of the day, Barge CARES:

• Collaborate - Help and expect help. Teamwork is essential in what we do.
• Authentic - Honesty, integrity and trust are at the heart of everything we do. We are who we say we are.
• Responsible - We are accountable for our work, our attitude, and our actions. We make Barge better.
• Excellence - We go all in and expect more of ourselves than others expect of us.
• Service - We are humble. We use our gifts in service of others.

We believe that if we are living out our purpose for being in business and integrating our values into everything we do, we will ultimately achieve our vision to be the firm best known for being selected when it matters most.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. Equal Opportunity Employer/Veterans/Disabled