Program Coordinator

Program Coordinator

Career Area: Business Services

What We're Looking For:
Barge Design Solutions is currently seeking to fill the position of Program Coordinator in the Nashville office. This role is an experienced administrative position, and it supports management consulting projects and programming for clients. This role will be responsible for providing administrative support for the CEO, maintaining the efficient operation of the business, and elevating the overall client and employee experience.

  • Supports the planning and coordination of programs and consulting activities
  • Handles all project related financial administration
  • Manages communication with stakeholders around each project to ensure maximum efficiency and the highest-level of client experience
  • Prepares proposals, program materials, and presentations to support programs and business development efforts
  • Responsible for providing information and services to employees and resolving challenges and issues encountered
  • Partners as needed with outsourced vendors to provide superior service
  • Assists in scheduling and coordinating programs, meetings, conference calls, and events
  • Provides planning and assistance to ensure appropriate logistics such as accommodations, catering, technical assistance to include A/V support, vendor & guest coordination are executed and meet the needs set forth by leaders and managers
  • Provides executive scheduling support for CEO
  • Builds positive relationships with team members, colleagues, and client representatives
  • Facilitates filing of various administrative documents
  • Assists leaders and managers with time sheets and expense reimbursement requests
  • Performs other duties as requested

Education & Experience Qualifications:
  • Bachelor's degree in business administration, accounting, business management, marketing, communications, another relevant combination of education and/ or experience may also be considered
  • 4 years of relevant office or business administration experience
  • Ability to work in a dynamic environment
  • Strong organizational and communication skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and ability to maintain confidentiality
  • Ability to perform under pressure, prioritize needs, and make decisions to meet deadlines
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Strong knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and other programs and platforms
  • Strong interpersonal skills and the ability to build relationships with stakeholders, employees, clients, and vendors.
  • Seasoned administrative knowledge in providing consulting services
  • Proactive problem-solving skills
  • Available to work during core hours to fulfill responsibilities of this role as well as overtime on a short notice
  • Proactively collaborates with leaders to meet goals and commitments

Salary Range: $50,000-$80,000 annually

Why join us?

Barge Design Solutions, Inc., is an engineering and architecture firm with diverse in-house multidisciplinary practice areas. The employee-owned company is more than 400-people strong and serves clients nationwide from multiple U.S. locations. Barge is ranked No. 171 on Engineering News-Record (ENR)'s 2021 Top 500 Design Firms list, is No. 177 on Architectural Record's Top 300 Architecture Firms and is a certified Great Place To Work®.

Our primary purpose for being in business is ultimately to create a better life by unleashing the potential of our people, clients and communities. This purpose is supported by our company's core values because at the end of the day, Barge CARES:

  • Collaborate - Help and expect help. Teamwork is essential in what we do.
  • Authentic - Honesty, integrity and trust are at the heart of everything we do. We are who we say we are.
  • Responsible - We are accountable for our work, our attitude, and our actions. We make Barge better.
  • Excellence - We go all in and expect more of ourselves than others expect of us.
  • Service - We are humble. We use our gifts in service of others.

We believe that if we are living out our purpose for being in business and integrating our values into everything we do, we will ultimately achieve our vision to be the firm best known for being selected when it matters most.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. Equal Opportunity Employer/Veterans/Disabled