Executive Administrator

Executive Administrator

Career Area: Business Services

What We're Looking For:
This is a seasoned professional who has considerable administrative experience assisting members of executive staff, managing their schedule and helping support their interactions with clients, community, employees. An individual in this role works closely with the President, performing a variety of administrative tasks that provide solutions for needs that arise unpredictably while providing seamless services for leadership and employees. In addition, this role may perform responsibilities in a department or group providing overall leadership and professional services. This role provides critical support in elevating the overall client and employee experience.

  • Provides a variety of detailed administrative services for the President, including managing active calendars, commitments, travel arrangements, materials for various meetings and events, processing expense reports, etc. Communicates directly, and on behalf of the President with external clients, and others, on matters related to the President.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Assists in coordinating agendas for various leadership team meetings and off-sites. Plans, arranges cadence, and participates as a member in various leadership meetings.
  • Guides event planning and organizes activities for large events, conference calls, and meetings. Activities include scheduling, preparing agendas, exercises, arranging cadence, ordering food and supplies, technical assistance to include A/V support, vendor, and guest coordination for the events. Provides full execution of plans and wrap up activities as needed for each event.
  • Manages communication with stakeholders around each project to ensure maximum efficiency and the highest-level of client experience.
  • Prepares proposals, program materials, and presentations to support programs and business development efforts
  • Facilitates executional approaches on President's initiatives with various business units/ business services projects. Provides recommendations and directions for achieving goals. Creates various documents, processes, and communications based on gathering and reviewing information and data.
  • Champions various initiatives on behalf of leadership, with a strong ability to create a collaborative and cohesive team.
  • Assists with managing and supporting engagement and recognition initiatives.
  • Performs document creation and production, proofreading, editing, formatting, and other activities as defined at the Specialist level.
  • Handles all project related financial administration
  • Performs other duties as requested/ assigned.

Education & Experience Qualifications:
  • Bachelor's degree in business administration, accounting, business management, marketing, communications, another relevant combination of education and/ or experience may also be considered
  • 4 years of relevant office or business administration experience
  • Ability to work in a dynamic environment
  • Strong organizational and communication skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and ability to maintain confidentiality
  • Ability to perform under pressure, prioritize needs, and make decisions to meet deadlines
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Strong knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and other programs and platforms
  • Strong interpersonal skills and the ability to build relationships with stakeholders, employees, clients, and vendors.
  • Seasoned administrative knowledge in providing consulting services
  • Proactive problem-solving skills
  • Available to work during core hours to fulfill responsibilities of this role as well as overtime on a short notice
  • Proactively collaborates with leaders to meet goals and commitments

Salary Range: $50,000-$80,000 annually

Why join us?

Thrivence exists to transform leaders, teams, and organizations by equipping them with the right tools, expert insights, and tactical strategies needed to reach their highest potential. Thrivence is a management consulting subsidiary of Barge Design Solutions. We help organizations improve their performance with leadership, strategy, and technology services. Our goal is to remove the roadblocks that stand in our clients' way and illuminate the path ahead, by providing them with the necessary tools and strategies for true breakthrough to happen.

We share Barge's purpose of creating a better life by unleashing the potential of people, clients and communities. This purpose is supported by our company's core values because at the end of the day, Thrivence CARES:
  • Collaborate - Help and expect help. Teamwork is essential in what we do.
  • Authentic - Honesty, integrity and trust are at the heart of everything we do. We are who we say we are.
  • Responsible - We are accountable for our work, our attitude, and our actions. We make Barge better.
  • Excellence - We go all in and expect more of ourselves than others expect of us.
  • Service - We are humble. We use our gifts in service of others.

We believe that if we are living out our purpose for being in business and integrating our values into everything we do, we will ultimately achieve our vision to be the firm best known for being selected when it matters most.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. Equal Opportunity Employer/Veterans/Disabled